AMTO Board Meeting
Minutes
Attendees were Dave DeGrafft, Jerry Boyer, Betty Stange, Garth
Finney, Dorothy PFenner, Frank
Wilson, Dave Pullen and Jim Lawson. Also
participating were shadow Reps, DC liaison and ITA assigner: R Johnson, R Dupree
and L Wells.
Convened
Minutes from the
Treasurer report was reviewed. Preference was expressed for additional
detail report; a standard format was suggested. Dues were collected from all
but a few members. One more notice will
be sent; then dues will be collected from ist
check. A process for the $40 stipend for
new officials – voted
New officials should be made aware of the benefit of personal liability insurance. Notice will be added to a “welcome” letter which will be updated and sent to each new official. [action chair]
Web pages are out-of-date. Appropriate web administrators will be contacted about new content and subsequent updates. [action chair]
Roster entries were reviewed. Several names “removed from mailings” will be returned to the list. Future contact will be made concerning intent to continue as an official. The revised list will be provided to MAS Vice-Chair. [action chair]. January MD school attendees list copy will be forwarded to AMTO. [action JimL]
Contact with Tournament Directors and Committee Chairs will be expanded in 2009 to promote use of certified referees and umpires. This will be an aspect of an approach to be developed for 2010 for promoting maintenance and advancement of current and prospective Referees and Umpires. [actions chair]
The following calendar actions were taken:
March – no action required
April 2. CTA reception @ chartwell [action DaveP]
tba. MAS meeting @ MAS
May 5-9, 14, 15, other(?) HS county regions [action Area Reps assign refs]
June 13-15. Nike @ TCCP L1 [action chair]
12-14. MD mxd ch @ Frederick [action referee Stange]
13. MAS semiannual mtg @ mary wash u [action chair]
24-28. MD mw 35,45,55,65 clay ch @ suburban club balmar [action chair]
A draft calendar is available now at . Investigate and publish events / assignments of July, August and September. [action chair]
The following processes actions were taken:
Code of conduct. Referees will be advised about the requirement to submit for code violation reports – instructions on the form. Upon assignment referees should be reminded. [action Chair and area reps]
Player withdrawal. Referees will be advised about the requirement to submit for code violation reports – instructions on the form. Upon assignment referees should be reminded. [action Chair and area reps]
Draw / scheduling. Methodology for certain tournament types, being beta tested in 2009 by Garth and JimL, will be proposed for MD use for 2010 [action Garth]
Budgeting. Guidelines for 2009 will be disseminated. [action Chair]
Staffing. Guidelines for 2009 will be disseminated. [action Chair]
Invoicing.
Rover evaluation. Assessment of a PV shadow - rather than “evaluation” - can be conducted by someone other than a TE if adequate groundrules are established. The approach should not be intended or expected to deny advancement to SE – although that might be a result – but to provide a record of performance and areas of needed improvement. Needed is a system of feedback, including an assessment form, which will implement the approach. [action chair]
Training enhancement should be considered. Develop plans for 2 or more Roving Umpire seminars / classroom events and 1 or more clinics / on-court / practical events. A 2009 chair school is expected to occur at the Columbia Flag Day Tourney 6/12–14. A Section Officials school is expected to occur tba Summer or Fall. [action chair, Jim]
Next meeting in tba / Area II in tba
/ July (1st choice May too busy, likewise June) at
Adjourned
/s/
Frank Wilson
Acting Secretary
[approved
22 July 2009]