CORPORATION
October 23, 2008
Article I
Name
The name of the corporation shall be The USTA/Associated
Purpose
AMTO will function in full compliance with the
Constitution, By-laws, Standing Orders of USTA/
A. Recruit, educate, train and
develop tennis officials within the State of
B. Promote the attainment of
USTA certification, through evaluation and certification of proficiency by all
AMTO Council members as defined hereafter.
C. Encourage the use of tennis
officials in all tennis events.
D. Promote and generally
protect the interests of certified officials and tennis officiating.
Section 1. All USTA certified tennis officials who
reside in the state of
Section 2. Such
other individuals who are not eligible for full membership may be named
associate members of AMTO by action of the AMTO Committee, as defined herein,
and may be assessed appropriate dues as determined by the AMTO Committee.
Organization
Section 1. The AMTO Council shall consist of all full members of AMTO.
Section 2. The
AMTO Committee shall have the full executive and administrative authority of
AMTO to conduct its business and financial affairs. The AMTO Committee shall assist the
USTA/Mid-Atlantic Umpires’ Committee and the United States Tennis Association
Umpires’ Committee.
A. Chair
B. Vice Chair
C. Secretary
D. Treasurer
E. Area Representatives
F. Immediate Past Chair (ex
officio)
Section 4. Duties of
Officers:
A. Chair
1. Presides at all AMTO
Committee and AMTO Council meetings.
2. Appoints all AMTO Committee
chairs deemed appropriate.
3. Coordinates the activities
of AMTO as they are determined to be appropriate in accordance with achieving
the purposes of AMTO.
4. Serves as Chair of
Officiating for USTA/
5. Serves as representative of
AMTO on the USTA/Mid-Atlantic Umpires’ Committee.
B. Vice-chair
1. Assists the Chair as
requested.
2. Assumes the duties of the
Chair when the Chair is absent.
3. Serves as Chair of the
Nominating Committee in accordance with Article V, Section 1.
C. Secretary
1. Records, distributes and
reads the minutes of AMTO Council and AMTO Committee meetings.
2. Conducts communications for AMTO.
3. Supervises elections for the
AMTO Committee and the Areas, including counting ballots when necessary.
D. Treasurer
1. Transacts financial
business, maintains financial records and files all necessary governmental
reporting forms.
2. Serves as agent of service
for incorporation purposes.
3. Prepares an annual report
describing the financial condition of AMTO.
Such report to available to the members at the annual meeting.
E. Immediate Past Chair
1. Attends AMTO Council and
AMTO Committee meetings.
2. Presides in the absence of
both the Chair and Vice-chair.
F. Area Representative
1. Attends AMTO Council and
AMTO Committee meetings.
2. Represents the interests of
respective Area and communicates to AMTO members in the respective area the
policies and needs of AMTO.
3. Serves as a member of the
Nominating Committee for selecting AMTO officers.
4. Assumes the duty and
responsibility of organizing and conducting officiating activities within the
constituted Area, subject to approval by the AMTO Committee and as designated
by Article IV, Section 5 to realize the purpose of AMTO.
Section 5. Areas:
A. Area I shall consist of
Montgomery, Prince Georges, Calvert, Charles and St. Mary’s Counties.
B. Area II shall consist of
Howard, Carroll,
C. Area III shall consist of
D. Area IV shall consist of
Anne Arundel,
Section 6.
Voting Strength of Areas:
A. Each Area with at least one
(1) full member of AMTO will have at least one (1) representative.
B. Each Area having (10) or
more full members of AMTO will have two (2) representatives.
C. If an Area should lose a
representative, the Chair will appoint a temporary representative who will
serve until such time as the Area members shall elect a replacement to fill the
remainder of the term.
Section 7. Organization
of Areas:
A. Each Area Representative
must be a full member of AMTO and must reside in the Area.
B. Each Area shall elect its
own Area Representative following such methods and procedures approved by the
AMTO Committee. The Secretary will be
responsible for coordinating the Area elections.
C. If an Area should not have a
full member, the Chair may appoint an Area Representative for that Area.
Article V
Elections and
Terms of Office
Officers
Section l. At least two (2) months prior to the annual
meeting of USTA/Maryland District held in an odd-numbered year, the Area
Representatives shall, by majority vote, submit to the Secretary a list of
candidates for the officer positions enumerated in Article IV, Section 3. The Secretary will mail a ballot containing
the name of all nominees, as well as space for write-in candidates, to members
of the AMTO Council. Election shall be
by majority of the AMTO Council members casting ballots. The balloting will be conducted so as to
assure that at the time and place of the USTA/
Section 2. The terms of
office shall be two (2) years for all four (4) offices. Officers are eligible for re-election at the
expiration of their terms.
Section 3. Vacancies
that occur during a term of office shall be filled by majority vote of the Area
Representatives.
Section 4. The
terms of office for the Area
Representatives shall be two (2) years.
They shall be elected at or immediately preceding the annual meeting of
the USTA/Maryland District held in even-numbered years and they shall assume
office on the January 1 immediately following and will serve until their successors
are elected and qualified .
Meetings
Section 1. An annual meeting of the AMTO Council shall be held in conjunction with the USTA/Maryland District annual meeting. In each odd-numbered year this meeting will coincide with the election of officers of the AMTO Committee and in each even-numbered year will coincide with the election of Area Representatives.
Section 2. A
quorum for AMTO Committee meeting shall consist of either the Chair or
Vice-chair and at least half of the remaining committee members.
Section 3. The AMTO
Committee will meet at least once each quarter at the call of the Chair. Within the exigencies of the circumstances at
the time, an effort will be made to have at least one meeting per year in each
AMTO Area. Special meetings may be held
upon notification of all AMTO Committee members.
Section 4. Any
action of the AMTO Committee shall be by majority vote of the Committee, either
by voice, telephone, electronic device, special ballot or letter. In the event that the voting is by electronic
device, each vote shall be confirmed immediately in writing to the Secretary,
who shall record the vote in the Committee records.
Approval and
Amendment
Section 1. Amendments to these by-laws shall be made as follows:
A. Amendments may be proposed
by any member of the AMTO Committee or by petition of 20% or more of the
members of the AMTO Council. Those
proposing such amendment must sign such a petition and no signature shall be
counted if it has been signed more than six (6) months before the petition is
presented.
B. Amendments by the AMTO
Committee or Council may be approved only at the AMTO annual meeting or at a
special meeting called specifically for the purpose of approving such amendments,
and provided that each proposed amendment is included in the written call for
the meeting. Such call shall be sent at
least thirty (30) days prior to convening the meeting.
C. Approval of any proposed
amendment requires the affirmative vote of two-thirds of the AMTO Council
members present and voting.
Section 2. The AMTO
Committee may make changes and additions to the AMTO Standing Orders.
Maryland
Tennis Officials Corporation
The use of Sectional
or National Evaluators shall be encouraged at all National, Sectional and
District level tournaments in
Article II
AMTO will assist all interested officials in attaining a level of proficiency, which would enable them to work major events both within, and without the Section.
Article III
AMTO will follow the USTA Officials “Guide to Diversity”.